Seasonal Office Cleaning and Maintenance Guidelines

Fall is a perfect time to tackle some seasonal office cleaning jobs in your workplace. As the weather changes, your property will need attention in the right areas.  

Here are some guidelines to begin the seasonal office cleaning and maintenance tasks:

Building Repairs

Overall building repairs now can prevent major problems later. Take time to inspect the roof, downspouts, and drainage areas of the building. Pay special attention to office buildings with flat roofs and be sure that leaves, twigs, and other debris are cleared away. This will prevent water pooling and ice dams over the winter.

Look around your property for dead or overgrown brush that could be blocking pathways. Clear clinging plants that have attached themselves to walls or steps. Those plants can compromise the integrity of structures and allow water in.
Now look up. Are there branches growing too close to your buildings? Are there dead trees anywhere on the property? Have them removed right away. In the event of a storm, they could come down, causing damage to your buildings and injury to those inside.

Inspect Lighting On A Regular Schedule

Keep your building safe inside and outside for your employees and customer by making sure all lights are in proper shape.
Make sure your inspection list includes all the lighting in your facility:
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• Check all exit lighting for proper installation and function
• Check all interior lighting for proper installation and function
• Check all exterior lighting for proper installation and function.
• Replace any nonfunctional lamps you encounter. When lamps begin to fail, consider relamping them as a group. You can create a schedule for relamping by estimating the average duration of lamp use in a week or a month and comparing that to the expected service life of the lamp.
• When replacing lamps, check that the color temperature to maintain consistency.
• Dust and clean dirty lamps, and check that they're aimed as intended.
• Consider any luminaires that have transformers or control gear.
• For exterior lighting, check that hardware and cabling is intact.

Doors, Gates, Windows And Other Openings

​Doors and windows should be checked each year for weariness. Depending on the materials from which they are built from, doors and windows have various durability and should not be replaced often. But small parts, such as hinges, locks, and handles can break faster and thus prevent proper door functioning.

Drafty windows can lead to increased heating costs and employee sick days. Before the freezing temperatures set in, check window and door frames and caulk where necessary to get rid of cracks and eliminate drafts. This is also a good time for a thorough window cleaning, both inside and outside.

Protect Your Floors

​Seasonal floor cleaning can protect your investment and keep the area inviting to visitors. Hardwood flooring or ceramic tiles should be inspected and repaired as needed now to prevent moisture seepage and mildew buildup beneath the floor surface. If there are cracks, consult with a floor care expert to determine the best repairs and underfloor treatment required.
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Invest in entrance mats and area mats over hard floor surfaces. These will trap the dirt, dust and grime brought in from outside. Regularly cleaning the mats will ensure they work properly to protect those high-traffic areas. Mats also provide a level of safety as floors get wet from rain or snow.

Create A Fire Safety Plan

Check smoke detectors throughout the building. Many businesses have a regular maintenance schedule for this, and some follow the seasonal daylight savings time changes as a reminder. Also, ensure that fire extinguishers are tested and working properly. Functional safety equipment can help prevent smoke and fire damage if there is an emergency during the cold weather heating months.
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Air quality is important while the heating system is running this winter. Check furnace filters and air purification systems to be sure they are cleaned and operating correctly. Seasonal duct work cleaning will also remove pollutants and allergens that travel through the system.
A dehumidifier is necessary in some locations, even in the wintertime. Humidity levels above 60% can promote mold growth that may not be noticed until it becomes a large problem.

Regular Office Cleaning Schedule

Finally, set up a regular office cleaning schedule to keep ahead of the dirt and dust this season. We at Executive Building Maintenance, can determine a cleaning plan that is right for your business and budget. 

You will have a customized plan, suitable for your property to get a clean and disinfected business.

Executive Building Maintenance, Inc. provides excellent, customized janitorial services on a consistent basis and at affordable prices. 

​We understand your needs and can offer you reliability and peace of mind when it comes to the cleanliness of your building. Serving the entire Lower Mainland of British Columbia, offering high-quality janitorial work, specialized window cleaning, intensive carpet and floor care, pressure washing and various other cleaning requests as specified by our customer's individual needs.

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